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Money-saving tips when traveling

We all love making bucket lists, traveling, exploring new places, and completing at least one destination on our list. Travel is of course the best hobby, it is more like a passion, it takes our souls to risk, allows us to learn something, expand our knowledge, and even better understand ourselves. A person should plan a trip at least once a year. Is it simple? Absolutely not. We need money. We need money for almost every need, and more money for travel. Many people I meet save their income for travel, and in fact always face some or other problems when planning things. You can still make your journey affordable by simply being smart while traveling. Here are some tips:

1. Don't rush to book:

After deciding to travel, the most important things we thought of were indeed travel and hotel reservations. Many times, we make such a huge decision in a hurry and end up in the wrong decision. What you should do is do your research. Chat with friends who have been to the city and they will definitely give you some ideas or suggest some affordable places.

2. Don't seduce the room:

Yes, I know we all want a good place to stay. But please tell me one thing, how much time will you actually spend in the room? Choose a room that is reasonably priced rather than a luxurious one. The hotel wants to make money, but you can also be smart.

3. Stay outside the city:

Generally, the premiums in prime locations are high. You have almost no chance to find a budget-friendly range. do not worry. There is always a plan B. Staying outside the city will also give you some peace and the room of your choice.

4. Create a budget and follow the following budgets:

Aside from the problems, the most important thing you should definitely do is make a budget. Create your plan and stick to it. Don't be attracted by other things. Yes, you can reduce some slack, the plan should not be too rigorous, but should be followed as much as possible.

5. Low season:

If you are planning a off-season trip, you can find many cheap options. Air tickets will be cheap, accommodation will be easy, and you will actually be able to enjoy.

Saving money is not a big deal. You just need to control yourself, make some rules and follow them.

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Unused tickets can save businesses a lot of money

Open international trade markets pave the way for new business opportunities, and business professionals travel from place to place almost all year round. As a result, air travel is now gaining momentum and large companies can book domestic and international bulk tickets. However, it has been noted that at the end of each year, companies leave a large number of partially used or completely unused tickets. Companies either hire employees or travel agencies to take care of these unused tickets.

Well, for companies, it's best to involve a tracking service provider. This helps a lot with tracking unused tickets for a refund, and it also has the lowest cost. In addition, these service providers are effective, often contracting with the organization, and providing appropriate information as soon as possible.

Usually, these unused tickets are also the gateway to future travel if booked with the appropriate airline. Here are four main advantages of these service providers:

• Control costs

Every year, large corporate entities order a large number of air tickets, and after this year, some unused or partially used air tickets remain. These left-behind tickets are the door to potential wealth. Many of us don't know that even if the ticket is non-refundable, there are actually some taxes that can be refunded. These amounts are calculated by these service providers in their default currency and are set to the extent we know. Overall, this plays a vital role in controlling company expenses.

• save time

Calculating the refund value of unused tickets is a very tedious and time-consuming process. If each company were to do the job, nearly 60% to 70% of the time would be used to calculate the remaining wealth. In the future, these companies are seeking help from ticket tracking service providers, who are effectively using their tools to withdraw refund amounts in a fast, time-saving manner.

• No separate settings required

Extracting refund values ​​for unused or partially used tickets requires different settings and requires specialized tools to access tools that are not accessible to everyone. Therefore, for a company, it is a wise decision to seek service in order to obtain the exact refund value without having to set up a separate section for the service in its office.

• Can be used for future travel

Many of these unused tickets can be used to book future trips with various airlines, sometimes with minimal additions, and sometimes even completely free. This is done directly by the service provider because they have a list of future trips for their company.

All in all, these service providers have proven to be of great help to businesses. They help estimate the full refund value of unused tickets during the year, while checking future travel and bookings with unused tickets.

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Plan your first cruise-6 saving strategies

Am I planning my first cruise? And I don't want to go bankrupt … How can I save money?

Don't panic, it's not as bad or expensive as you think! But I'm sure you want to get the most benefit, right? When planning your trip, consider the following 6 saving strategies and tips.

Your destination, cabin selection, and cruise length are the main considerations that affect prices, so once you reduce your prices, consider these 6 tips for saving cruises.

1. Book early to save fares. Carnival Cruises is known for its early fare savings, which is valuable but is usually not refundable.

2. If you are flexible, you can delay your booking and take off a few weeks before the voyage. If the cruise is not sold out, you can save 75% or more on the cruise fare. Disclaimer: Cruise discounts do not include tax discounts. So if you are offered one of the "free" reward cruises, you have to pay taxes.

3. Travel with companions. Cruise fares are based on double occupancy, so if you travel alone, you may have to pay for two

4. Book your next cruise. If you book the next cruise holiday on board, the boat offers discounts and marine credit.

5. Compare your cruise vacation to land vacation. Once you have assessed the cost of hotels, entertainment, meals, transportation, and activities; you will find that your cruise costs are pretty good after all!

6. Consult a travel agency to help you get the most savings. There should be no fees and no increase in the cost of your vacation package [the commission is already built into the cruise price given by the cruise line. So if your broker says to charge extra, find another agent] . You can always use the information they provide and book online

If money is no problem, have fun, this is your vacation, so make it the best vacation experience ever! Have fun and relax! Oh, don't overpack … this can save you a lot of money. Baggage fees are out of control.

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Where to find holiday deals-a guide to comparing search tools, travel discount apps and more

There are many ways to find holiday deals these days. Ordinary people who used to have no airfare or hotel discounts can now easily view and compare a large number of special offers for business travel, vacation packages, cruises and more. If you want to find holiday deals, you've got a good start.

Compare sites is where you are looking. These sites work with most of the major low-cost airlines in the world, hundreds of thousands of hotels, all car rental companies, dozens of cruise lines, and more. They provide easy-to-use search tools. All you have to do is enter the date you want to travel, your city of departure, your scheduled destination and the number of people you want to travel. There are options to search for air tickets individually, hotel accommodation only, car rental only, cruise fares or a combination of the above. If you bundle everything at once, you may sometimes save even more.

If you don't have a specific idea, check out the "Daily Deals", "Vacation Packages", "To Do" sections and more. You will be able to view all current offers for domestic and international holidays.

Although this is a great way to find discounts in popular resorts like the Caribbean, Cancun, Vegas, Las Vegas, Paris, New York, Orlando, Hawaii, etc., you may still wonder where to find your purpose Local holiday deals? popular. Just enter the first few letters of the destination and the search function will automatically suggest the name of the destination and the nearest airport. Playing around with dates-the more flexible you are, the easier it will be to find discount rates.

Where to find holiday deals

Another place to find travel discounts is newsletters and apps. The second transaction that pops up immediately sends the latest transaction directly to your inbox or smartphone. Some apps even let you specify a budget and destinations that interest you. Some newsletters focus on general travel deals, while others are for special trips, such as Caribbean cruises and Maui expeditions.

There are also bidding sites that allow you to bid on hotel rooms and air tickets. However, you need to be particularly alert and this strategy is not for everyone.

Now you know where to find holiday deals, no matter what search and comparison options you choose, newsletter services, apps, etc., make sure you use a reliable service and provide 24/7 customer service. Also, use promotional codes and other special offers to further reduce prices.

Get all the savings you need online. By far it is the best place to search, find and compare travel rates. You can also book directly through the website or app. Find holiday deals and affordable business travel services here. When booking your trip, be sure to use the online coupon.

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Our Christmas cruise to Puerta Vallarta and save money

After much thought, my wife and I booked our first cruise for Christmas. Cost, what does the room look like, should we sleep by anchor or engine? Thanks to the internet because we were able to cross-reference available rooms and rooms with videos and place them on the internet. We were able to look at the room and figure out if we were traveling with a suitcase or the usual five suitcases. Just kidding, I packed my bags and carried two more. The next item on the agenda is getting a passport so we can explore the island. We have found that if you have an accident without a passport and you have to fly back to the United States, the situation becomes quite complicated. The consulate is starting to work, and many other expensive expenses may be avoided. Two different sources strongly suggested passports, so we set out to take pictures, fingerprinted and were made "legal."

We only guaranteed a down payment of $ 500 and allowed payment, which is pretty good in my time. In addition, the booking company said that if we can attract enough people to sign up for the voyage, they will arrange a group and offer discounted prices. Great, we are already planning a cruise trip in 2015. Due to this group, it will be greatly discounted, and we find that cruise routes are twice as expensive as in winter. Thank you Godsend for your "Advanced Status" and discounts.

My wife researched our cruise and it turned out that it was a 7-day cruise leaving Los Angeles, and we would be in Puerta Vallarta on Christmas Day. To me, it's amazing. I always wanted to give my wife something special, and now we are all excited. Well, along with groups, they offer discounts and special "privileges" such as extra money to gamble. In addition, we found that we could order room service without spending any extra money. Focus on what we want to do instead of lining up to eat.

My wife and I have traveled in 40 of the 50 states and now it is our first cruise and we will book another. Good luck everyone, any suggestions for the first cruiser would be greatly appreciated.

Thanks again! !!

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Travel guide

Who likes to take a vacation? Of course, this will include about 99% of the population. 1% of people are likely to be workaholics, but just don't like vacationing with them. And no matter who you are, you might want to get that travel offer.

Travel deals can come from actual airplane flights, hotel discounts, car rental savings, cruise packages, and you can get travel deals from your travel guide.

What are the most popular travel deals? The most popular travel deals include

1] Last-minute Labor Day deals or last-minute holidays saved on weekends. You can save up to 70% on your last minute vacation on the holiday weekend. Typically, these specialty deals include airfare and hotel package offers. Many times, travel package deals come with flexible departure dates from Thursday to Saturday. Of course, travel package transactions expire within a limited period of time, usually only one weekend package transaction.

2] Compare and save ticket prices. Now you can see if you get a great travel deal. Many sites offer this comparison option and save on ticket prices and other flight services. For example, you can compare and save ticket prices for Labor Day, Thanksgiving, Christmas and New Year. Usually, you get a last-minute travel discount from a $ 199 [USD] last-minute package.

Other popular travel deals. Looking for travel deals to London, Paris, Venice, Barcelona to New York, Arizona or other popular resorts? Norwegian Cruise Line, Westin Kieran Resorts and Spas, and Continental Airlines often offer hot deals on travel packages. You'll find travel points, one-way, round trips, pre-orders and other great travel deals. Some popular travel destinations include Atlantic City, Boston, Chicago, Las Vegas, Miami, New York, Orlando and San Francisco. Some popular international travel deals include travel locations such as Aruba, Bahamas, Cabo San Lucas, Costa Rica, Dominican Republic, Paris and Puerto Vallarta.

Popular travel trading site. You can search and find travel deals through carrentals.com, Orbiz, Delta Air Lines, Travelocity, Expedia, travel.yahoo.com, travelchannel.com, travel.nytimes.com, cnn.com, and County Visitors Bureau. For U.S. citizens traveling abroad, try travel.state.gov. For car rental, you can search and find weekend car rental deals starting at $ 10. For hotels available nationwide, you can search and find 30% discounts. For last minute fares, you can search and find weekend airfare deals. For county visits, you can search and find hotel discounts and gift card options. Travel guides, travel magazines, travel zoos, train trips, last minute tours, cruises and airlines offer many attractive travel deals.

Take advantage of all travel discount options. For this, you may want to explore package deals, not just specific travel agreements for flights, hotels, car rentals, cruises and vacations. There are many popular travel destinations in the United States and internationally, and there are many travel deals available. If you are not set up on a particular vacation hotspot, search all travel destinations. You'll find various travel deals for hotspots, holiday destinations, and destinations throughout the travel holidays and seasonal travel deals.

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3 little-known tips to save money on a beach vacation trip

This is a very simple way to save on beach vacation travel. We will show you 3 ways to save you when booking your next beach vacation. The beach was an incredible experience. Whether you're traveling far west of Australia or a weekend trip to the Jersey Shore of New Jersey, the beach is usually a very enjoyable experience unless it rains. If we take the time to do some additional research, we have traveled all over the world and we have missed huge opportunities to save money, and these opportunities seem to be around us. Well, you are lucky. Travel research is done for you, all you have to do is be willing to read on. Without knowing it, you will enjoy a lifelong beach holiday at a discounted price. it has started:

1] Buy used. Well, not really used: it's more like a discount [or actually unused]. Sometimes people can increase their vacation opportunities with real discounts. Did you know that all kinds of people have time shares, but they cannot be used for various reasons? Maybe the season is incorrect, or they seem to be unable to get the flight they need. eBay has a large market for timeshare opportunities. Many lists are permanent [for example, someone looking for someone else to fully buy their time share], but sometimes people just want to make money with a share that seems to be unable to use their time. Their loss may be your chance. eBay is an auction that usually wins at the highest price.

2] Compare everything. Guess what? Expedia and Orbitz seem to be pioneers of Internet travel, and they control many markets. However, they are not available for every vendor. Many discount airlines such as SouthWest and JetBlue do not use any of these large companies and you can only get their offers by visiting their websites directly. Don't tell anyone, but as far as we know, JetBlue should have very good seats and displays on the new aircraft at a very good price. We haven't personally used JetBlue, but it's really good [especially it can provide great value on the Northeast to Florida route]. This trick alone can save you some money while giving you a really good flight.

3] The first 2 points are completely valid in any travel plan, but are almost useless when you consider that you might have to pay more for a foreign destination. There is a beautiful beach state east of Mississippi. That's right. Florida. Florida is back, and its beaches are still great. Florida is still beautiful. There has been a lot of development in Florida over the past 50 years, but Florida is still a huge state with many undiscovered beaches. If you know where to look, Florida can be great. Believe us well …. Undiscovered places in Florida can really be something else. But as tens of thousands of people move to Florida every month, it becomes increasingly difficult to find them.

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The best strategies for saving airfare and hotels

As a business owner, you are always looking for a way to save money. Business travel is an important area in all areas where you can save on flights and hotels. By following the best booking strategies and taking advantage of affordable options, travelers can reduce the cost of business travel.

Here are a few ways to save on hotels and flights:

Save hotel

Book hotel and flight together

Online travel booking sites offer discounted prices to buy air tickets and hotels together. The combo package is intended primarily for vacationers, but also provides great value for business travelers with flexible preferences.

Surf online, book by phone

For the best deals, browse the various online booking channels and find your top pick. Get in touch with the hotel and ask them to further reduce their rates. This works because many hotels reduce their prices to avoid paying third-party booking fees.

Prepayment

Non-refundable hotel bookings will provide the best rates if you determine your travel plans. Save up to 20% when booking directly with the hotel.

Take advantage of refundable reservations

Plus, you can make a refundable reservation by finding the best price online. Hotels generally do not charge any cancellation fees like airlines.

Use company discount

Companies usually negotiate with preferred hotel suppliers and receive discounts of up to 40%. Therefore, using the corporate booking tool will give you the lowest fare at the time of booking.

Last minute trip

If you book at the last minute, you can find offers for unused rooms. Contact your preferred hotel for possible cancellations. Also, searching for the latest booking sites like Tonight can help you get other options.

Say no to cookies

Travel websites maintain cookies to identify customers who have a strong willingness to buy. Clearing your browser history may give you a better price.

Flight Savings Strategy

Travel during off-peak hours

Air tickets are the cheapest from 5am to 7am and after 8pm. During peak hours, businesses save an average of $ 116 per flight.

Fly on a specific date

Recent research reports show that Tuesday, Wednesday, and Saturday are low-cost days for flying. You can save money by flying these days.

Take a connecting flight

Direct flights are convenient, but connecting flights will reduce your costs. Taking a connecting flight is one of the strategies that can help you save money.

Check out from a cheaper airport

When searching for flights, check the "Include nearby airports" box. You can choose an airport that is cheaper than other airports without having to go further.

booked in advance

Tickets booked less than 7 days before departure cost an average 44% more than tickets booked 15 days or more.

Book at the right time

Ticket prices fluctuated throughout the week. Studies show that the best time to book air travel is at 3 pm Tuesday, Eastern time, at which time the airline will release its discounted seat inventory.

Leverage refund rules

Reservations made at least 7 days in advance can be cancelled within 24 hours. This will create a grace period during which your booking can be cancelled if your travel plan is not final.

These strategies can help you save money when booking airline tickets and hotels.

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Basic pocket money travel expenses

As business travel costs rise, companies realize that better cost management techniques can make a difference

we. According to American Express, corporate travel expenses soared to more than $ 143 billion in 1994. The latest survey on business travel management. Private-sector employers estimate that each employee spends $ 2,484 on travel and entertainment, a 17% increase over the past four years.

The company's T & E costs, now the third largest controllable expense after sales and data processing costs, are under new scrutiny. The company has realized that even a 1% or 2% savings can translate into millions of dollars in profits.

Saving this order will certainly draw the attention of management, which is a requirement for such projects. Participation begins with understanding and evaluating the components of T & E management in order to control and monitor it more effectively.

Hands-on management includes assigning travel management responsibilities, implementing a quality assessment system for the travel services used, and writing and distributing formal travel policies. Only 64% of companies in the United States have a travel policy.

The path to savings is difficult even with the support of senior management, with only two-thirds of companies successfully developing an internal plan to help reduce travel costs, and all aspects of travel are so overwhelming that most None of the companies knew where to start. Steven R. Schoen, founder and CEO of The Global Group Inc., said: "The travel industry is information-based. Passengers have been buying information [until] until they actually step on the plane."

In this context, information technology seems to be a viable place to hit those elusive but highly sought after savings. "Technological innovations in the business travel industry enable the company to realize the potential of automation to control and reduce indirect [travel] costs," said Roger H. Ballou, president of American Express's American Travel Services Group. Began quality planning, including complex process improvements and redesigns, designed to significantly improve T & E management processes and reduce overhead costs. "

When companies want to use technology to realize potential savings, they can become creative in their approach.

Great leveler

Centralized booking systems have long been the exclusive domain of travel agencies and other industry professionals. But all this changed in November 1992, when a U.S. Department of Transportation ruling allowed the general public to access systems such as Apollo and SABRE. Travel management software like TripPower and TravelNet immediately appeared, giving companies insights on where to spend their T & E funds.

The software tracks spending trends by connecting to a company database and providing access to a centralized booking system that provides instant booking information to airlines, hotels and car rental companies. These programs also allow users to generate computerized travel reports on cost savings, which detail where to get discounts, hotel and car use, and how to travel between cities. The actual data allowed the company to increase leverage when negotiating discounts with travel suppliers.

"After you have the information, you don't have to go to it each time you decide to change agencies," said Mary Savovie Stephens, a travel manager at biotech giant Chiron Corp.

Sybase Inc. is a leader in client / server software, with an annual T & E budget of more than $ 15 million. Robert Lerner, director of credit and corporate travel services at Sybase Inc., said: "Software gives us unprecedented insight into how employees spend travel money and better negotiate with travel service providers. We have better, faster access Data, in a real-time environment, this is expected to save us a lot of T & E. Now we can control travel information without having to rely entirely on agents and airlines. "

The cost of this privilege depends on the volume of business. One-time purchases of travel management software range from under $ 100 to over $ 125,000. Some software providers will accommodate smaller users by selling software snacks for between $ 5 and $ 12 per booking, but still a significant savings over the industry standard of $ 50 per transaction.

No more tickets

Service providers and consumers are working together to reduce the cost of air tickets to business travelers, and paperless travel is much faster than paperless offices. The forefront of progress may be "ticket-free" travel, which is being tested by almost all major airlines.

Meanwhile, travel providers and travel agencies are experimenting with new technologies to enable travelers to book travel services via the Internet, email, and unattended ticket booths. Best Western International, Hyatt Hotels and several other major hotel chain markets on the Internet. These services reduce the need for paper and provide better services, and bring peripheral advantages such as increased efficiency, improved travel expenses and trend tracking, and reduced costs.

Dennis Egolf, chief financial officer of the Veterans Affairs Medical Center in Louisville, Kentucky, realized that the medical center's fragmented location a quarter mile from the hospital made efficiency difficult. "We lost production time and things got lost," he said. "Every memo must be carried with you to get approval. We need seven different copies of each travel order." As a result, Egolf tried to design for the federal government Ready-made, reduced paper packages.

The software enables hospitals to manage travel online, from tracking daily allowances and calculating expenses to generating cash advance forms and authorizing reimbursement vouchers. The software also enables hospitals to maintain true accounts of their travel expenses and remaining travel budget.

"Today, the system is paperless for all practical purposes," Egolf said. The software has helped hospitals reduce document processing time by 93%. "The initial goal was to focus on paperless employee travel management," he said. "We achieved this goal partly because of employee efforts and partly because of software accuracy."

With just a $ 6,000 investment, the hospital saved $ 70 in staff travel costs through a paper-reduction plan and saved nearly half of its $ 200,000 T & E budget.

Outside

Since 1982, the trend of merging corporate travel arrangements with fewer agents has been increasing. Three-quarters of companies now have travel plans for their business locations through an agent, compared to 51% in 1988. The two main benefits of agency consolidation are streamlined accounting and T & E budgets, and play a role in negotiating future travel discounts.

One major technological advance that allowed this consolidation trend to flourish was the introduction of satellite ticket printers [STP]. With STP, travel agencies can consolidate all their business into one home office and still send all necessary tickets to various locations instantly through a variety of wired services. As the name suggests, this machine immediately printed out tickets at the scene, eliminating delivery charges.

For London Fog, STP is a blessing. London Fog's annual T & E budget is more than $ 15 million, divided evenly between its two locations in Eldersburg, Maryland and New York City. Each location purchases the same number of tickets, so tickets must be obtained equally from their agents. The company has STPs in both locations, so a Baltimore agent is servicing the two offices. Instant tickets can be purchased at each office, but you can still save money by not having to pay for express and express mail. For every 500 tickets purchased per year, the cost can be up to $ 15.

Condé Nast Press Los Angeles, San Francisco, Chicago, New York and Detroit have annual T & E budgets of more than $ 20 million. Since 1994, travel arrangements have been handled by the New York City Advanced Travel Management Center Agency by installing STP in each of these five locations. In addition to improving efficiency through consolidation, Conde Nast can now immediately change travel plans and immediately own new tickets.

The real benefit is that these machines are owned and maintained by the travel agency. Therefore, the company has no costs. However, due to the significant costs involved, STP is still only the choice of major ticket buyers. "STP is a viable option for any region where annual ticket purchases exceed $ 500,000," Sean said.

Since air tickets account for an average of 43% of the company's total T & E expenditures, the savings that can be achieved through the use of various technologies become very substantial. For example, the company's ability to collect and analyze its own travel trends leads to net fare purchases-negotiating the price of air tickets between the company and the airline, excluding commissions, overruns, transaction costs, agency transaction costs and other discounts.

Although most major U.S. airlines have publicly stated that they will not negotiate corporate discounts at prices below the open market price, an American Express survey of business travel management found that 38% of U.S. companies have access to or have implemented the negotiated Airline discount. The availability and mechanisms of these arrangements vary from operator to operator.

what is the price?

Fred Swaffer, a transportation manager at HP and a staunch advocate of network pricing systems, pioneered the concept of charge pricing by travel management companies that contracted with HP. He noted that HP, which spends more than $ 528 million annually on T & E, plans to conduct all air travel on a net fare basis. "At the moment, we have several net fares at various stages of the agreement," he said. "These fares are negotiated with airlines at the company level and then streamed to our seven geographic regions. Every."

Frank Kent, United Regional Manager West, agrees: "United Airlines participates in bulk discounts, such as bulk ticket purchases, but does not involve net pricing. I have not seen a net fare agreement that makes sense to us . We have no objection to it, but we do not understand it now. "

Kent emphasized: "Airlines should connect with companies with long-term strategic relationships, not just discounts. We want to see ourselves committed to a company, not just being involved."

As the cost of business travel rises, companies realize that better cost management techniques can make a difference.

we. According to American Express, corporate travel expenses soared to more than $ 143 billion in 1994. The latest survey on business travel management. Private-sector employers estimate that each employee spends $ 2,484 on travel and entertainment, a 17% increase over the past four years.

The company's T & E costs, now the third largest controllable expense after sales and data processing costs, are under new scrutiny. The company has realized that even a 1% or 2% savings can translate into millions of dollars in profits.

Saving this order will certainly draw the attention of management, which is a requirement for such projects. Participation begins with understanding and evaluating the components of T & E management in order to control and monitor it more effectively.

Hands-on management includes assigning travel management responsibilities, implementing a quality assessment system for the travel services used, and writing and distributing formal travel policies. Only 64% of companies in the United States have a travel policy.

The path to savings is difficult even with the support of senior management, with only two-thirds of companies successfully developing an internal plan to help reduce travel costs, and all aspects of travel are so overwhelming that most None of the companies knew where to start. Steven R. Schoen, founder and CEO of The Global Group Inc., said: "The travel industry is information-based. Passengers have been buying information [until] until they actually step on the plane."

In this context, information technology seems to be a viable place to hit those elusive but highly sought after savings. "Technological innovations in the business travel industry enable the company to realize the potential of automation to control and reduce indirect [travel] costs," said Roger H. Ballou, president of American Express's American Travel Services Group. Began quality planning, including complex process improvements and redesigns, designed to significantly improve T & E management processes and reduce overhead costs. "

When companies want to use technology to realize potential savings, they can become creative in their approach.

Great leveler

Centralized booking systems have long been the exclusive domain of travel agencies and other industry professionals. But all this changed in November 1992, when a U.S. Department of Transportation ruling allowed the general public to access systems such as Apollo and SABRE. Travel management software like TripPower and TravelNet immediately appeared, giving companies insights on where to spend their T & E funds.

The software tracks spending trends by connecting to a company database and providing access to a centralized booking system that provides instant booking information to airlines, hotels and car rental companies. These programs also allow users to generate computerized travel reports on cost savings, which detail where to get discounts, hotel and car use, and how to travel between cities. The actual data allowed the company to increase leverage when negotiating discounts with travel suppliers.

"After you have the information, you don't have to go to it each time you decide to change agencies," said Mary Savovie Stephens, a travel manager at biotech giant Chiron Corp.

Sybase Inc. is a leader in client / server software, with an annual T & E budget of more than $ 15 million. Robert Lerner, director of credit and corporate travel services at Sybase Inc., said: "Software gives us unprecedented insight into how employees spend travel money and better negotiate with travel service providers. We have better, faster access Data, in a real-time environment, this is expected to save us a lot of T & E. Now we can control travel information without having to rely entirely on agents and airlines. "

The cost of this privilege depends on the volume of business. One-time purchases of travel management software range from under $ 100 to over $ 125,000. Some software providers sell smaller pieces of software for $ 5 to $ 12 per subscription to accommodate smaller users, but still save a lot of money over the industry standard of $ 50 per transaction.

No more tickets

Service providers and consumers are working together to reduce the cost of air tickets to business travelers, and paperless travel is much faster than paperless offices. The forefront of progress may be "ticket-free" travel, which is being tested by almost all major airlines.

Meanwhile, travel providers and travel agencies are experimenting with new technologies to enable travelers to book travel services via the Internet, email, and unattended ticket booths. Best Western International, Hyatt Hotels and several other major hotel chain markets on the Internet. These services reduce the need for paper and provide better services, and bring peripheral advantages such as increased efficiency, improved travel expenses and trend tracking, and reduced costs.

Dennis Egolf, chief financial officer of the Veterans Affairs Medical Center in Louisville, Kentucky, realized that the medical center's fragmented location a quarter mile from the hospital made efficiency difficult. "We lost production time and things got lost," he said. "Every memo must be carried with you to get approval. We need seven different copies of each travel order." As a result, Egolf tried to design for the federal government Ready-made, reduced paper packages.

The software enables hospitals to manage travel online, from tracking daily allowances and calculating expenses to generating cash advance forms and authorizing reimbursement vouchers. The software also enables hospitals to maintain true accounts of their travel expenses and remaining travel budget.

"Today, the system is paperless for all practical purposes," Egolf said. The software has helped hospitals reduce document processing time by 93%. "The initial goal was to focus on paperless employee travel management," he said. "We achieved this goal partly because of employee efforts and partly because of software accuracy."

With just a $ 6,000 investment, the hospital saved $ 70 in staff travel costs through a paper-reduction plan and saved nearly half of its $ 200,000 T & E budget.

Outside

Since 1982, the trend of merging corporate travel arrangements with fewer agents has been increasing. Three-quarters of companies now have travel plans for their business locations through an agent, compared to 51% in 1988. The two main benefits of agency consolidation are streamlined accounting and T & E budgets, and play a role in negotiating future travel discounts.

One major technological advance that allowed this consolidation trend to flourish was the introduction of satellite ticket printers [STP]. With STP, travel agencies can consolidate all their business into one home office and still send all necessary tickets to various locations instantly through a variety of wired services. As the name suggests, this machine immediately printed out tickets at the scene, eliminating delivery charges.

For London Fog, STP is a blessing. London Fog's annual T & E budget is more than $ 15 million, divided evenly between its two locations in Eldersburg, Maryland and New York City. Each location purchases the same number of tickets, so tickets must be obtained equally from their agents. The company has STPs in both locations, so a Baltimore agent is servicing the two offices. Instant tickets can be used in every office, but you can still save money by not having to pay for express and express mail. For every 500 tickets purchased per year, the cost can be up to $ 15 per mail.

Condé Nast Press Los Angeles, San Francisco, Chicago, New York and Detroit have annual T & E budgets of more than $ 20 million. Since 1994, travel arrangements have been handled by the New York City Advanced Travel Management Center Agency by installing STP in each of these five locations. In addition to improving efficiency through consolidation, Conde Nast can now immediately change travel plans and immediately own new tickets.

The real benefit is that these machines are owned and maintained by the travel agency. Therefore, the company has no costs. However, due to the significant costs involved, STP is still only the choice of major ticket buyers. "STP is a viable option for any region where annual ticket purchases exceed $ 500,000," Sean said.

Since air tickets account for an average of 43% of the company's total T & E expenditures, the savings that can be achieved through the use of various technologies become very substantial. For example, the company's ability to collect and analyze its own travel trends leads to net fare purchases-negotiating the price of air tickets between the company and the airline, excluding commissions, overruns, transaction costs, agency transaction costs and other discounts.

Although most major U.S. airlines have publicly stated that they will not negotiate corporate discounts at prices below the open market price, an American Express survey of business travel management found that 38% of U.S. companies have access to or have implemented the Airline discount. The availability and mechanisms of these arrangements vary from operator to operator.

what is the price?

Fred Swaffer, Hewlett-Packard's transportation manager and a staunch advocate of the network pricing system, pioneered the concept of fee-based pricing among travel management companies contracted with HP. He noted that HP spends more than $ 528 million annually on T & E and that it plans to determine all air travel based on net fares. "At the moment, we have several net fares at various stages of the agreement," he said. "These fares are negotiated with airlines at the company level and then streamed to our seven geographic regions. Every."

Frank Kent, United's Western Regional Manager, agrees: "United Airlines participates in corporate volume discounts, such as bulk ticket purchases, but does not involve net pricing. I haven't seen one that has any effect on us Meaning of a net fare agreement. We have no objection to it, but we do not understand it now. "

Kent emphasized: "Airlines should connect with companies with long-term strategic relationships, not just discounts. We want to see ourselves committed to a company, not just being involved."

Source: http://orlandomap.info/base-tendriling-travel-expenses

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Ultimate Disney World Savings Guide Review

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